Quick Win
Open your email program and look for AI features. In Gmail, compose a new email and look for the “Help me write” button. In Outlook, look for Copilot features. If you use other email software, check their recent updates for AI writing assistance. If you find an AI feature, try it once. Ask it to draft a simple email—a meeting confirmation or a thank-you note. See what it produces. You might have a useful tool you didn’t know about.
Prompt Pack — Chapter 3
These prompts help you evaluate tools, discover hidden AI features, and plan costs realistically.
3.1
Tool Comparison Request
I run a small [plumbing/HVAC/electrical/contracting/landscaping] business. I’m trying to decide between ChatGPT and Claude for everyday business writing tasks like emails, job posts, and customer communication. Compare these two tools for someone in my situation. Include pros, cons, and your recommendation. Be practical—I don’t need cutting-edge features, just reliable help with writing.
3.2
Feature Discovery
I use [list your software: e.g., QuickBooks, Gmail, Jobber, Canva, etc.] for my [type of] business. What AI features might these tools have that I should look for? Give me a checklist of specific features to check for in each tool, and briefly explain what each feature does.
3.3
Budget Planning
Help me create a budget for AI tools. I run a small [type of business] with [number] employees. I currently spend $[X] per month on software subscriptions. What’s a reasonable amount to budget for AI tools, and what should I prioritize? Give me a phased recommendation: what to start with (free), when to consider paid tools, and what to avoid paying for.
3.4
Integration Check
I currently use [list your main business software] to run my [type of business]. I’m considering adding AI tools like ChatGPT. How would AI fit into my current workflow without adding complexity? Are there integration points where AI would help, or would it just be another app I have to juggle? Give me a practical assessment.
3.5
Risk Assessment for New Tools
I’m naturally skeptical of new software tools. Give me a checklist of 7-10 questions I should ask before committing to any AI tool or subscription. Focus on practical concerns: will it actually save time, is my data safe, will it be around in a year, etc. Help me avoid wasting money on hype.